Employer Alert! New I-9 Form
All U.S. employers must verify the employment eligibility and identity of each employee hired to work in the United States by completing Form I-9 for every employee, including U.S. citizens. If an employer fails to use the current version of the I-9 Form, they could be subject to fines and/or penalties in the event of an audit.
Employees complete the first section of the form. Employers complete the second section and, when necessary, the third section.
The USCIS, U.S Citizenship and Immigration Services have issued revised version of the I-9 Form which employers are required to use effective September 18, 2017. To make the document more user friendly new “smart” fields were added to help aid in the completion of the form electronically. In addition, some of the field descriptions were updated to provide greater clarity of the information required. For example, “other names used” has been changed to “other last names used.”
If your business is growing and you expect to add several new employees before the end of the year, now is the time to evaluate your current employee benefit package as well as your company’s ability to stay up-to-date on important changes in employment law. MLJ would be happy to help you evaluate your benefits package. Find out more about how our services can help you stay up-to-date.
The following revisions will be reflected in the List of Acceptable Documents section of the new I-9 Form:
(The following information is from HR360)
- The Consular Report of Birth Abroad (Form FS-240) will be added to List C. Employers completing Form I-9 on a computer will be able to select Form FS-240 from the drop-down menus available in List C of Section 2 and Section 3. E-Verify users will also be able to select Form FS-240 when creating a case for an employee who has presented this document for Form I-9.
- All the certifications of report of birth issued by the U.S. Department of State (Form FS-545, Form DS-1350 and Form FS-240) will be combined into selection C#2 in List C.
- All List C documents will be renumbered except the Social Security card. For example, the employment authorization document issued by the U.S. Department of Homeland Security on List C will change from List C #8 to List C #7.
Changes to Form I-9 Instructions
The following revisions will be reflected in the new Form I-9 instructions:
- The phrase “the end of” will be removed from the phrase “the first day of employment.”
- The name of the Office of Special Counsel for Immigration-Related Unfair Employment Practices will be changed to its new name, Immigrant and Employee Rights Section.